Carved detail of an old building entrance

Compliance & insurance

The syndic ensures your building meets Civil Code and Brussels regulatory obligations — periodic inspections, insurance policies, claims declarations — with an up-to-date calendar and archived documents. At RM Syndic, professional IPI-licensed syndic based in Brussels, you have a named contact: not an anonymous platform, but documented management the council and co-owners can consult.

Co-ownership compliance is not a box ticked once a year. It is a continuous thread: knowing which obligations apply to your building, anticipating deadlines, keeping certificates and reacting fast when a claim occurs. It is also one of the syndic's legal duties, governed by the Civil Code and the professional rules of the Institut professionnel des agents immobiliers (IPI).

RM Syndic is a human-scale syndic. We manage a limited portfolio of co-ownership buildings in Brussels, which lets us know each building — year of construction, equipment, current contracts — and take on this responsibility with rigour.

The legal framework: what the Civil Code expects of the syndic

A mission defined by law

In Belgium, the co-owners' association (ACP) entrusts the syndic with management of common parts and execution of general meeting decisions. The Civil Code requires the syndic to ensure compliance with legal and regulatory obligations on the building. In case of failure, their personal liability may be engaged — which is why we treat compliance as a permanent file, not as a year-end formality.

An IPI-licensed syndic, subject to clear rules

RM Syndic SRL operates as a professional syndic licensed by the IPI. This licence is not decorative: it requires compliance with a code of ethics, professional liability insurance and continuing training. For your co-ownership council, it is a mark of seriousness when choosing or renewing the syndic mandate.

Inventory obligations applicable to each building (Brussels-Capital Region, building type, equipment present)
Deadline calendar with alerts before cut-off dates
Archive every certificate, inspection report and correspondence in the ACP's document management
Present the council with a readable compliance status: up to date, at risk or overdue
Report to the general meeting compliance measures requiring a vote or budget

Periodic inspections: anticipate rather than catch up

An inventory tailored to your building

Not all buildings are subject to the same inspections. Depending on equipment and Brussels regulations, a co-ownership may need to schedule notably: technical inspection of lifts; maintenance and inspection of boilers and heating systems; smoke detector checks; inspection of buried oil tanks; building energy performance certificate (EPC); compliance of electrical installations (RGIE), especially during works or sales.

We do not apply a generic checklist: we cross-reference the legal framework with your ACP's technical record.

From deadline to archived report

For each obligation, we ensure end-to-end follow-up: identification of certifying body or competent service provider; appointment and coordination of access to common parts; receipt of report, review of any reservations and recommendations; proposal to the council of next steps (corrective works, budget, GM convocation if necessary); scheduling of next deadline once inspection is completed.

A forgotten inspection can lead to a fine, refused insurance or, worse, risk to occupants. Our role is to ensure that does not happen through oversight.

Building insurance and claims handling

Policies monitored, not buried in a drawer

The ACP must take out and maintain mandatory insurance on common parts — in practice, building liability insurance and, where applicable, multi-risk cover for common areas. We: verify cover, excess and exclusions at each renewal; alert the council before policy expiry (60, 30 and 7 days); keep policy terms and certificates accessible to the council; ensure insured amounts remain consistent with the value of common parts.

When a claim occurs: responsiveness and traceability

A leak, water damage, broken glass or a more serious claim: every hour counts. Our protocol:

Simple claims are handled as they arise; complex files (expert assessment, several parties, dispute) receive structured follow-up, with regular updates to the council.

The boundary between building and private insurance

A frequent source of tension: distinguishing what belongs to common parts (ACP charge) from what concerns a private unit (co-owner charge). We apply Civil Code rules and policy clauses to decide objectively — and explain the decision to the parties concerned, without systematically passing the buck.

Immediate registration — the report receives a number; you know your message is being handled.
Securing — if necessary, commissioning a service provider to limit damage (plumber, roofer…).
Declaration to insurer — within contractual deadlines, with required documents (photos, report, quotes).
File follow-up — exchanges with insurer, possible expert and concerned co-owners; every step is recorded.
Documented closure — compensation, repairs completed, full file archived in document management.

Is your building up to date?

Are you joining a co-ownership council, considering a change of syndic or unsure about a missed deadline? Describe your situation: we reply quickly, without obligation, and can offer an initial compliance review.